IT Asset Management entails detailed management of inventory, financial records, and contractual data related to the IT asset throughout its life cycle.
IT Asset Management is a very complex topic. In this post, we will focus on IT Asset Management in the data center, specifically related to physical inventory verification.
Verasset routinely performs physical inventory verification services for large clients operating data centers around the world. Below, we will address, at a high level 4 primary issues our clients are looking to address within their data centers:
1. Updating operational asset tracking database(s)
Whether you are tracking your data center assets in a central repository, or keep various de-centralized spreadsheets (or both), this data need to be regularly reconciled and updated. With perpetual build-outs, moves, and refreshes, your data center is a dynamic environment. Performing regular physical inventories will keep your data current.
2. Quickly locate idle and damaged equipment
A physical inventory of your data center should include, at a minimum, a detailed accounting of assets that are;
- Racked and In Production
- Racked but are Not In Production
- Unracked (sitting on the floor)
- Unusable (broken)
A physical inventory will give you a snapshot of where these assets reside anywhere in the world.
3. Reconcile financial fixed asset records
Your Finance team can also benefit from the physical inventory. The results can be used to reconcile financial records, such as the Fixed Asset Register. The equipment found in a data center represents a significant investment to your business. Reconciliation will ensure that your books align with your environment.
4. Deployment of Automatic Data Capture Technologies (RFID and or Barcode)
The inventory team should apply RFID enabled and/or barcode asset tags to your equipment during the inventory. If your assets are already tagged, this will significantly aid in the process. Affixing asset tags will make future asset tracking and physical inventory initiatives much easier and can be deployed at very little cost to you.