Physical Inventory Entry 6 – Plan for Contingencies

Verasset performs what are commonly referred to as “open inventories”. This means that business operations remain constant while the physical inventory is performed. While this is often necessary, it can be problematic. As regular business activities are occurring, assets are moving and conditions are changing. This potentially introduces the risk of inaccuracies. Consequently, the tighter […]

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Physical Inventory Entry 5 – Standards and Conventions

An important aspect of planning a physical inventory is establishing standards and conventions. These are used to align terms, methods, and actions. For example, it is common to align similar assets into categories, which are established as a convention. Another convention would embrace where data is sourced from and how it is recorded. Another would […]

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Physical Inventory Entry 4 – Defining and Automating the Data Collection Process

When planning the data capture attributes of a physical inventory, there are various levels of optimization and automation that can streamline the process. First and foremost, pre-populating mobile inventory data collection devices with existing data sources (such as a fixed asset register or that of an asset tracking system) allows for real-time reconciliation and helps […]

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Physical Inventory – Accuracy vs. Timing

There is a fine line between what information is helpful to capture, versus what is practical. To better understand this, there are two competing factors in conducting a successful physical inventory. These are ACCURACY and TIMING. Accuracy is the single most important factor in performing a physical inventory. However, timing is also very important. Timing […]

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Conducting Physical Inventory – What to Count and How to Tag It

While it may seem straightforward to establish what types of assets need to be counted during physical inventory, most often, it is not. More often than not, the capitalization limit loses focus when individual assets that fall below the capital limit are bundled together as a capital line item on the fixed asset register. Further, […]

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Conducting Physical Inventory Step 1: Planning

Throughout this blog series, we will discuss in detail, how we go about planning for and conducting a typical physical inventory. The first step in a physical inventory project lies in the planning. Planning first and foremost helps to properly set expectations between Verasset and the client. It also provides a vehicle for our inventory […]

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Optimizing the Asset Life Cycle Entry 9 – CONCLUSION

The ideal scenario is to maintain a single shared database (asset database) whereby assets are tracked and managed. This data source would also serve to align (or link) information related to each asset with other information sources, such as purchasing, shipping and financial records. Therefore, it is important that an asset is recorded into the […]

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Optimizing the Asset Life Cycle Entry 8 – Stakeholders and Gatekeepers

To recap, so far in this blog series we have: Defined the asset life cycle and some relevant terms Established minimum sets of data needed to manage and track capitalized assets Identified control points, touch points and opportunities to introduce errors into the information flow We will now provide more detail pertaining to the roles […]

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Optimizing the Asset Life Cycle Entry 7 – Why Timing Matters

Simply put, timing is everything.  Clearly, as it relates to availability of information, decision-making can be impacted by availability of information needed to make a decision. In our last blog entry, we left off by discussing the timing of accounts payable being aware of the receipt of an incoming order. A delay here can trickle […]

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Optimizing the Asset Life Cycle Entry #6 – Disconnect in the FAR Entry

In order to purchase new assets, a purchase order is created and submitted to a vendor. As the vendor delivers against the purchase order, packing lists and invoices are generated and remitted to the company making the purchase. The packing list is usually affixed to the packaging and shipped with the order. Invoices are normally […]

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