Physical Inventory Entry 4 – Defining and Automating the Data Collection Process

When planning the data capture attributes of a physical inventory, there are various levels of optimization and automation that can streamline the process. First and foremost, pre-populating mobile inventory data collection devices with existing data sources (such as a fixed asset register or that of an asset tracking system) allows for real-time reconciliation and helps […]

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Optimizing the Asset Life Cycle Entry 9 – CONCLUSION

The ideal scenario is to maintain a single shared database (asset database) whereby assets are tracked and managed. This data source would also serve to align (or link) information related to each asset with other information sources, such as purchasing, shipping and financial records. Therefore, it is important that an asset is recorded into the […]

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Optimizing the Asset Life Cycle Entry #6 – Disconnect in the FAR Entry

In order to purchase new assets, a purchase order is created and submitted to a vendor. As the vendor delivers against the purchase order, packing lists and invoices are generated and remitted to the company making the purchase. The packing list is usually affixed to the packaging and shipped with the order. Invoices are normally […]

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Risk Mitigation

Businesses face many risks every day. One major risk relates to managing and deploying large amounts of money while creating value for shareholders. Business property, equipment and assets represent a significant investment of money. Management of this investment depends partly on getting the right data at the right time and in the right format to […]

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Reconciliation and Cost Controls

Risk management plays an important role in business management. Calculating risk encompasses consideration of conducting certain activities (or lack thereof) and involves comparing the risk to the money either spent by doing, or not doing the activity. Taking a physical inventory and reconciling the results is an integral portion of managing risk. Consequently, how do […]

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Considerations for Conducting Effective Fixed Asset Reconciliation

Over the last decade, we have found that at a minimum 50% of fixed asset information is either inaccurate or incomplete. Therefore, the only reliable way to verify and validate fixed asset information is to conduct a physical inventory. All fixed asset inventory data should be centralized and reconciled against the existing data in the […]

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Common Problems Reconciling Fixed Assets

Most organizations face significant challenges related to tracking the location, quantity, condition, maintenance and the depreciation status of their fixed assets. Typically fixed assets are recorded and maintained in either a spreadsheet or a fixed asset register (FAR). These records are then periodically verified through audit activities, such as physical inventory. In order to verify […]

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Reconciling the Fixed Asset Register

Tracking and managing assets is an important and usually daunting task for an organization, regardless of size. Fixed assets can be defined as property that a firm owns and uses in the production of its income. Examples of fixed assets include, but are not limited to, computers, tools, software, and office equipment. A company may […]

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Asset Inventory and Reconciliation Services for Sarbanes-Oxley Compliance

When Congress passed the Sarbanes-Oxley Act, it sought to improve corporate governance of public corporations and reduce fraudulent reporting. The Act places new reporting burdens on corporations and imposes penalties for non-compliance. Chief Executives of public companies must personally certify the integrity of financial reports, as well as the procedures and systems used to create […]

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