Physical Inventory and Asset Tracking Industry Focus – State and Local Government

Governmental Accounting Standards Board (GASB) Statement 34, also known as GASB34, is a lengthy regulation related to financial reporting for state and local governments. GASB34 requires that state and local governments file comprehensive annual financial reports. The annual report must include a detailed accounting related to the agencies capital assets. Capital assets, according to GASB, […]

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Mobile and Stationary RFID Readers

In our last blog post, we discussed the standardized recording of information encoded into the chip of an RFID tag. We will now explore how this information is captured for processing. End users access information encoded into the chip by detecting an RFID tag using either mobile or stationary RFID readers. There are several primary […]

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RFID Standards

A number of organizations have set standards for RFID, including the International Organization for Standardization (ISO), the International Electrotechnical Commission (IEC), ASTM International, the DASH7 Alliance and EPCglobal. We will focus on the standard developed by EPCglobal as this applies to the use of passive RFID. The current standard is known as EPC GEN2, short […]

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RFID Site Survey

An RFID site survey is a physical survey of the premises where the use of RFID equipment is will be installed and implemented. The survey identifies optimal locations for the physical installation of RFID readers and antennae. When considering the use of RFID equipment, it can be difficult to predict the propagation of radio waves […]

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Benchmarks in Asset Management

A common set of benchmarks are used to plot the maturity of an organization’s asset management program. Using benchmarks provides a means to determine the current state of your program based upon the experience of others. Benchmarks also help to set reasonable expectations as to what improvements are required to reach the desired end state. […]

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Reconciliation Entry 9 – Conclusion

Generally speaking, a fixed asset register is intended to be used for depreciation reporting – not for tracking physical assets. Consequently, the vast majority of registers either don’t accommodate the detail needed to track assets or the personnel who maintain a register typically do not have enough reliable information in order to include tracking details. […]

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Reconciliation Entry 8 – Establishing Conventions for Bundled FAR Entries

In the last entry, we touched upon register adjustments related to additions. Potential adjustments can also be associated with (but are not limited to): Removal of an asset that could not be verified during the physical count (referred to as a write down or write off) Change of location, which can impact property tax Allocation […]

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Reconciliation Entry 7 – Additions

In order to reconcile capitalized fixed assets, Verasset must first conduct a physical inventory count. Prior to beginning the physical verification task, we compile a list of asset types that will be included in the physical inventory. The results from the physical count are used to verify or adjust the fixed asset register records. During […]

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Reconciliation Entry 6 – Bundled Entries in the Fixed Asset Register

Reconciling physical assets to ledger entries, also known as matching, can take on a variety of forms. In fact, the reason to reorganize and categorize asset registers as an initial first step is to aid later on when attempting to compare and match records to assets. It is important to note that reconciling using assumptions […]

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ReconciliationMethods

As discussed earlier in this blog series, the first step in reconciliation consists of exact matching of physical assets to logical records using unique identifiers, such as the manufacturer serial number. Once all possible matches are made using this means, additional analysis is done and matches are made using various means. One means entails using […]

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