Physical Inventory Entry 8 – Inventory Teams

When allocating inventory personnel into teams, Verasset places emphasis on the customer environment, the asset types involved, and the background of the inventory specialists. Often, inventory team members are focused on specific asset types and departments.

This allows them to focus on specific tasks with similar processes. For example, one team may have the sole focus on counting IT assets, while another would focus solely on furniture and fixtures. These often incorporate 2 different processes and require completely different data capture techniques.

The goal with this sort of approach is two-fold;

First it allows a team to limit their attention and data capture to a single or set of similar type of assets. This can both lessen confusion (as it relates to data capture) and speed up the entire process, even though multiple teams may have to visit the same area.

This approach is particularly helpful when more complex asset types need to be identified and counted. Identifying and recording data from medical devices is very different than identifying and recording data related to office furniture.

Accurately describing office furniture using standardized means takes experience and know-how.

Medical devices can consist of various separate components that are used to perform a single task and are therefore purchased as a single unit. Being able to identify this requires some level of knowledge and experience related to a given industry.

Utilizing resources with the knowledge and experience is a key factor in accurately and successfully completing physical inventory across various industries

Physical inventory can also be stressful for the employees of a customer.

First off, people are not always comfortable with a complete stranger touching their belongings. There is also a common concern that the employee is being audited by the company.

Recognizing that this may create concern and anxiety Verasset insures its employees are readily recognizable by having them were uniforms.

Next, they are trained in being respectful to the client’s employees, their privacy, and their property. If an office door is closed, or if the employee is in a meeting or on the phone, their office is skipped and revisited at a more convenient time.

If we are working in a patient’s room in a hospital, our team members are quiet and careful not to disturb someone who might be sleeping.

Plainly put, the project’s success is as much about the perceptions of the client workforce as it is about quality.

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