Physical Inventory and Asset Tracking Industry Focus – Manufacturing

Physical Inventory and Asset Tracking Industry Focus – Manufacturing

Manufacturing companies, regardless of size, typically have a significant investment in capital assets. Regardless of what it is they produce, specialized machinery, tools, equipment, vehicles, etc., are used in daily operations. This is in addition to the everyday office equipment (furniture, IT equipment, etc.) used to run the business.

If the company is publicly traded, they are required to comply with the Sarbanes Oxley Act (SOX), and therefore are required to accurately account for their capital assets as it relates to their balance sheet. More on this in a minute…

If the company is privately held, they are not concerned with government compliance or mandates. Their goals, however, are still one and the same.

In both cases, the goal is to get an accurate inventory of their capital assets and reconcile their fixed asset register. Further, they are looking for a means to track their capital equipment, including additions, changes/moves, and disposals.

The Sarbanes Oxley Act mandates publicly held corporations to perform a physical inventory at a minimum, every 3 years and to reconcile their fixed asset register. Corporate officers, as well as an external auditing firm must sign off on the company’s financial statements. Capital assets, particularly; specialized machinery, tooling and equipment, and vehicles often represent a significant value on the balance sheet.

While privately held organizations do not face the same mandates, they are concerned with understanding their overall investment in capital assets for various reasons, such as; property taxes, insurance, and improved utilization (to name a few).

The most common problem we find, across the board, is that the fixed asset register reflects various high value assets that are no longer in the organizations possession. These are commonly known as Ghost Assets. This can amount to hundreds of thousands of dollars in equipment on the FAR that have been retired and disposed of for years.

Performing a wall to wall physical inventory and reconciliation of the FAR will bring these issues to light, and allow finance to make the necessary adjustments to financial statements.